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Job Location: MSU Support Office Kampala
Employer: Marie Stopes Uganda
Reports to: Manager- Procurement & Logistics (Security)
About Us
For 20 years, MSU has prided itself in providing a wide range of high quality, affordable and client-centred services and information to men, women and young people. We are uniquely well placed to reach first time users in areas of high unmet need, thereby increasing contraceptive prevalence. We operate in the most inaccessible and undeserved areas of Uganda where the Contraceptive Prevalence Rate is lowest. Our delivery channels are designed to reach first time users.
Job Duties
- Manage and monitor the performance of the vehicles to achieve maximum utilisation, Vehicle Routing & Scheduling for optimal use.
- Ensure that all monthly, quarterly and annual reports and information as required by the Organisation are produced promptly on a timely basis. Additionally analyse information and quality of report prior to distribution.
- Ensure that the Fleet Management System is implemented in accordance with MSU Fleet Management rules.
- Alert the senior transport Assistant, or and Procurement and Logistics Manager when service of a particular vehicle is due so that it can be carried out in a timely manner.
- Required to establish the necessary resources (fuel, etc) to match the overall operational requirements and monitor trends upwards or downwards and adjust resources accordingly to match these trends.
- Implement Best Practices established and ensure that KPI‟s (Key Performance Indicators) are maintained with the parameters set.
- Accountable for ensuring that all Administrative Requirements are maintained and valid thus making sure that the relevant offices are informed in time to effect renewals of all contracts, insurance policies are carried out on a timely basis.
- Ensure that minimum Health and Safety requirements for drivers are met in full, together with considerations for environmental needs.
- Continuously collect and collate valuable data or information relating to improvements required for Standardisation and Development purposes for Fleet Management and communicate this information to Management and other staff.
- Share experiences gained with other staff members and strive towards creating good team building and harmonious atmosphere.
Education and Experience:
- Degree or Diploma in the following areas; Procurement and Logistics Management, Information Technology, Computer Science, Business Computing, Mechanical Engineering with a bias in motor vehicle Mechanics
- Experience in using fleet management tracking systems in NGO /or commercial setting
- Demonstrable experience of a range of logistics activities, route scheduling, vehicle service and maintenance, and general transportation management.
- Demonstrable skills in use of computers particularly Microsoft Office computer programmes.
Job Requirements:
- Knowledge of institutional donors in the sector and related compliance regulations (e.g., DFID, EC, USAID, UNFPA) regarding transport and vehicle usage
- knowledge of mechanics particularly motor vehicles
- Should be able to work in deadline driven/results orientated atmospheres
- Able to think strategically
- Perfect and effective written and verbal communication in English is essential.
- Able to multi-task and efficiently manage competing priorities
Deadline Date: 23/05/2014
How To Apply:
Please send a CV and Cover letter by email to:
Email: jobs.application@mariestopes.or.ug / jobs@mariestopes.or.ug
OR Post to:
The Senior Manager,
People and Development,
Plot 1020, Kisugu-Muyenga,
P.O Box 10431, Kampala-Uganda, quoting the position title.
Marie Stopes Uganda is an equal opportunities employer committed to fostering a diverse workforce. Marie Stopes Uganda is thankful to all applicants for their interest but only candidates who meet all requisite criteria and are short listed will be contacted.
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