UNDP Jobs; Executive Associate to Deputy Country Director (Operations)

Tuesday 25 November 2014

Job Title: Executive Associate to Deputy Country Director (Operations) DCD- O

Job Location: Kampala, Uganda

Employer: United Nations Development Programme (UNDP)

Post Level: GS6

Reports to: Deputy Country Director (Operations) DCD- O

About UNDP:

The United Nations Development Programme (UNDP) is the United Nations’ global development network.  UNDP advocates for change and connects countries to knowledge, experience and resources to help people build a better life. The UNDP provides expert advice, training, grant support to developing countries including Uganda with increasing emphasis on assistance to the least developed countries.

Job Overview: The UNDP Executive Associate will be  responsible for the effective and efficient functioning of the DCD/O’s office whilst ensuring full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made. The Executive Associate works in close collaboration with Front Office, Programme, Business Development and Operations Teams, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas.

Key Duties and Responsibilities: 

1. Ensures effective and efficient functioning of the DCD/O’s Office focusing on achievement of the following results:

• In charge of the management of the DCD/O’s Office, ensuring an environment of professionalism and teamwork at all times, and setting exemplary standards of conduct for the CO team;
• Efficient and discreet management of the DCD/O’s schedules;
• Responsible for the organization of regular and ad-hoc meetings; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points;
• Screening of all incoming communications, filter outgoing correspondence for supervisor’s signature, clearance and further action by other staff; wherever possible;
• Adherence to appropriate protocol and correspondence guidelines by CO team when communicating with Government and other external partners;
• Use of automated office management system.

2. Ensures provision of effective communications and administrative support to the office focusing on achievement of the following results:

• Responsible for the maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system;
• In charge of the coordination of the information flow in the office, and dissemination of corporate and interoffice communication to staff as required;
• Active facilitation of information sharing with, Programme and Operations Teams as well as other units;
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to DCD/O’s Office.
• Draft routine correspondence, interoffice circulars, general briefing notes, documents, reports and minutes of meetings when requested, translations when required;
• Administration of travel, meetings, appointments and briefings of DCD/O; including drafting of background notes;
• Maintenance of Teams’ status reports, best practices, lessons learned, publishing on section intranet and compiling of information for operations SOPs maintenance and sharing with all staff;
• Support to organization of UN Surveys (Hardship, Cost of Living and DSA) by sending out instructions, coordinating data collection from agencies and drafting the consolidated reports;
• Support to any other Operations Unit if required.

3. Administrative support to the UN Operations Management Team (OMT) focusing on achievement of the following results:

• Drafting agenda points for OMT meeting and organizing the meetings;
• Taking notes of OMT meetings and preparing minutes;
• Following up on recommendations and actions decided by the OMT.

4. Ensures facilitation of knowledge building and management focusing on achievement of the following results:

• Sound contributions to knowledge networks and communities of practice;
• Organization of trainings for UNDP staff on coordination, administration and protocol issues.

Job Requirements: 

• The candidates for the United Nations UNDP Executive Associate vacancy should hold Bachelor’s Degrees in Public Administration or  any other discipline with a specialized  training in secretarial and office management;
• Six or more years of progressively responsible secretarial, administrative, programme experience is required at the national or international level.
• Significant experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web based management systems

Language and IT Skills: Fluency in the UN and national language of the duty station

Personal Competencies:

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

• Knowledge Management and Learning
• Shares knowledge and experience
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Core Competencies:

Development and Operational Effectiveness: Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of DCD/O’s office, including data/ schedule management, maintenance of protocol, information flow.

Confidentiality: Ability to provide input to business processes re-engineering, elaboration and implementation of new data management systems

Leadership and Self-Management:

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Deadline Date: 03/12/2014

Click Here to Apply

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Coordinator Internal Audit Job Opportunity in Kampala, Uganda

Job Title:  Coordinator Internal Audit

Job Location: Kampala, Uganda

Employer: Uganda Red Cross Society (URCS)

Reports to: Secretary General

About URCS:

Uganda Red Cross Society (URCS) is the leading National Humanitarian Organization in Uganda and a member of the International Red Cross Red Crescent Movement. The ICRC is an International humanitarian institution which has a mandate to protect victims of international and armed conflicts i.e. the wounded, refugees, civilians, prisoners and other non-combatants.

Job Overview:  

The Coordinator Internal Audit will plan for, lead and manage the Internal Audit Function and provide an independent cost effective audit service to URCS and its partners in line with the URCS audit charter and international audit best practices

Job Duties: 

• Actively participate in the development of URCS’ strategic and annual business plans, identifying key risk areas and developing the URCS Annual audit plan in line with critical risks identified

• Supervise and participate in the internal and external audits (review of financial systems, internal controls and organizational policies )to assure management of efficient and effective use of resources, accuracy of records, security of assets and prevention of fraud in accordance with organizational policies and procedures, national laws, donor guidelines and the International Standards on Auditing
• Supervise, motivate, appraise the Internal Audit team and build the capacity of Audit staff, non-Audit staff and branches in line with the URCS HR Policy  and other organizational policies and procedures
• In charge of developing, reviewing and operationalizing the audit charter and Manuals for the effective running of an internal audit function
• Present audit reports to the Board, Finance and Audit Committee and URCS Management and, Coordinate and participate in Management Audit Committee meetings
• Plan, monitor the tracking, evaluate and foster compliance of URCS Auditees with relevant laws, policies and procedures
• Steer the execution of non-routine audit tasks or special projects when required by management, such as fraud investigation, due diligence, reviews etc.

Job Requirements:   

• The ideal candidate should hold a Degree in Accounting/ commerce / Business Administration from a recognized institution; Post Graduate in Accounting / Business Administration is an added advantage; Internationally recognized accounting/auditing qualifications like CPA, ACCA, CIA, CISA;
• At least eight years’ auditing experience with at least three years in managerial role,
• Extensive knowledge of NGO operations and Knowledge of current auditing practices and trends;
  Supervision and managerial skills,
• Excellent Analytical and planning skills
• Negotiation and convincing skills, Leadership and organizing skills, Interpersonal / communication skills

Deadline Date: 28/11/2014

How to Apply: 
All candidates who desire to join the International Red Cross and Red Crescent Movement should send their filled application forms, Download Here and, 
E-mail to: vacancies@redcrossug.org 
or mail via post to: 
The Interim Secretary General, Uganda Red Cross Society, 
P.O. Box 494, Kampala, Uganda.

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Qatar Airways Job Opportunities; Airport Services Supervisor

Job Title:  Airport Services Supervisor

Job Location:  Nairobi, Kenya

Employer: Qatar Airways (QA)

Reference ID: QR4502

About QA:

Welcome to a world where ambitions fly high
From experienced pilots to dynamic professionals embarking on new careers, Qatar Airways is searching for talented individuals to join our award-winning team.
We take pride in our people—a dynamic and culturally diverse workforce is essential to why we are one of the finest and fastest growing airlines in the world.
We offer competitive compensation and benefit packages and Doha based employees receive a range of allowances and enjoy a tax-free income.

Job Description: You will supervise the smooth flight-handling activities such as flight editing, check-in, transfers and boarding as well as coordinate with ramp and ground handling activities to meet high standard operations and on-time schedule daily. In the dynamic working environment, you are required to be flexible and tactful with excellent trouble-shooting skills to deal with flight delays, disruptions and, any other challenges. Further to this you will roster duty for Customer Service Agents efficiently, review aircraft allocations and liaison to Airport Services Duty Officer.
In order to be successful in this role, you will build an effective team with leadership and management skills professionally by directing staff and evaluating performance to provide constructive feedback. And you will also generate various reports and always keep the workplace neat and tidy as well as offering support to the Airport Service Manager in implementation of training and remaining Qatar Airways strategy.

Job Requirements: You must have a Bachelors Degree with a recognised IATA or Airline Certificate being highly desirable and minimum 4 years’ experience in an Airline as Ground Staff covering passenger handling and passenger operations with supervisory experience preferred.
You must have a good command of English and Swahili. Good understanding of an overall knowledge of airport functions according to ICAO, IATA and local authorities in terms of passenger and baggage handling, weight and balance and D.G.R are also required.
 Note: you will be required to attach the following:
1. Resume / CV

Deadline Date: 30/11/2014
Click Here to Apply 

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Senior Airport Services Agent Job Vacancy at Qatar Airways

Job Title: Senior Airport Services Agent

Job Location: Entebbe, Uganda

Employer: Qatar Airways (QA)

Reference ID: QR6527

About QA:

Qatar Airways has gradually grown to reaching over 120 destinations worldwide, offering unmatched levels of service excellence that have helped excel the award-winning carrier to become best in the world. Qatar Airways was voted Airline of the Year 2011 and in 2012 in the prestigious Skytrax industry audit and it has won the confidence of the travelling public.

With a larger number of passengers and more choice available in the skies today, Qatar Airways is looking to maintain and grow their position in the marketplace with exceptional high-quality service with ever-increasing efficiency. In this highly competitive environment, Qatar Airways has achieved much with our phenomenal route expansion averaging 30% growth year to year and flying one of the most modern fleet of almost 120 aircraft in the skies today. Qatar Airways’ global network currently spans key business and leisure destinations across Europe, Middle East, Africa, Asia Pacific, North America and South America, with scheduled flights operating to and from our hub in Doha, capital of the State of Qatar.

Job Overview:  

The Qatar Airways Senior Airport Services Agent will deliver quality customer  service to passengers with respect to check-ins, boarding, special services, lounges, airport hotel and baggage services, as per QRs standard Quality and Safety standards. The incumbent will ensure passengers and their baggage is handled in a consistent and efficient manner. The Agent will also ensure our Premium passengers receive 5-Star Quality service, adhering to our company standards.

Job Requirements: 

• The ideal candidate for the Customer Service Agent Job at Qatar Airways should have three years’ experience in a customer service within an Airline.
• The candidate must hold a minimum High School qualification.
• Working knowledge of Amadeus Reservations & DCS is essential
• Possess High energy, be enthusiastic, positive attitude and have a pleasant personality along with strong business acumen.
• Pay excellent attention to detail and the ability to work well in a team are essential to succeed.
• Willingness to work in shifts is essential.
• Fluency, both spoken and written, in English is essential.

Deadline Date: 06/12/2014

Click Here to Apply

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