Executive Assistant Job Vacancy at African Development Solutions in Nairobi, Kenya

Monday, 19 May 2014

Job Title:         Executive Assistant
Job Location:    Nairobi, Kenya
Employer:         African Development Solutions (Adeso)
Reports to:     Executive Director
Employment Status: Full time, one year Renewable contract
Employer:  African Development Solutions

Adeso Headquarters – Kenya P.O. Box 70331-00400 Nairobi, Kenya M: +(254) 710 607 378 T: +(254) 20 800 0881 info@adesoafrica.org Adeso – USA 1250 24th Street NW, Suite 300 Washington, DC 20037 M: +1 (202) 510-4137 T: + 1 (202) 467-8348 info.usa@adesoafrica.org Adeso – UK CAN Mezzanine 49-51 East Road London E1 6AH T: + 442072508269 M: +44 7745 034395 info.uk@adesoafrica.org

Organizational Context:
Adeso is an expanding and vibrant African based international development and humanitarian organization. We work with communities to create environments in which Africans can thrive.
Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.

Job Overview:
Under the supervision of the Executive Director, the core function of this position is the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office.
The successful candidate will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes essential to this position.
This is a high demand position requiring someone who can be available at the request of the Executive Director and her schedule.

Job Duties:
Serve as the Executive Director’s (ED) administrative liaison to Adeso’s Senior Management Team and Heads of Department.
• Passion for helping others and managing an extremely active and dynamic calendar of appointments; completing expense reports, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings; coordinating activities, such as conferences, field visits, internally and externally organized workshops; and other tasks that facilitate the ED’s ability to effectively lead the organisation.
• Adaptable to the changing requirements and the influx of various requests from Executive Team members and external organizations
• Keen attention to detail, ability to exercise initiative, and work independently
• Work closely and effectively with the ED to keep her well informed of upcoming commitments and responsibilities, following up appropriately and keeping the ED apprised and updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• When the ED chairs meetings: Prepare an agenda in advance; assist with and provide research/background information, content development, and creation of presentations, coordinate meetings and take meeting notes.
• Manage the daily schedule of the ED, ensuring that she knows her schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary.
• On own initiatives process/compose correspondence/reports for ED’s and/or executive teams replies.
• Manage external contacts for ED, proactively understanding who they are, which are priority contacts and keeping track of periodic communication needed for priority contacts.
• Anticipate the ED’s needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
• Plan and coordinate all aspects of quarterly board meetings, including tracking, monitoring and following the progress of action items, drafting the agenda, setting the timetable and following up on board material preparation and producing accurate Board minutes at each meeting when in attendance.
• Manage effective contacts and relationships with Board Members, including arranging board member travel arrangements, expense reimbursements, and board meeting logistics, and acting as a first point of contact for Board Member queries.
• Perform liaison services on behalf of Adeso to donors, Government Officials, other relevant partners  Review correspondence (mail and email)addressed to the ED and take the appropriate follow-up actions as required.
• Must abide by the policies and procedures of the organisation.
• Adhere to the organisation’s compliance system and understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
• Handle confidential information in a professional and discreet manner.
• Act as the ED’s representative and ambassador to external contacts as direced.

Job Requirements:
Bachelor’s degree in Social Sciences, Development Studies or related qualification with a Diplomain Legal studies or a related field.
• Minimum 5 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors desirable.
• Demonstrated ability to handle confidential information appropriately.
• Highly proficient in Word, Excel, PowerPoint.
• Extensive experience in preparation of board and donor presentations.
• Excellent writing, proofreading and verbal communication skills.
• Ability to stay focused, efficient, and effective in managing multiple priorities.
• Professional demeanor and ability handle sensitive situations in a calm and professional manner.
• Strong interpersonal skills and good judgment.
• Proven ability to work independently to achieve accomplishments.
• Ability to communicate effectively with all levels of employees and outside contacts.
• Experience working in an International arena a plus.
• Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
• Ability to provide after hour and flexible support a must.
• Ability to travel 5%.

Deadline Date: 31/05/2014

How to Apply:
Please submit your application to:
Email: recruithr@adesoafrica.org, quoting the position in the email subject matter.

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Chief Program Officer Job Opportunity at African Development Solutions in Kenya

Job Title:         Chief Program Officer
Job Location:    Nairobi, Kenya
Employer:         African Development Solutions (Adeso)
Reports to:     Executive Director
Employment Status: Full time, one year Renewable contract
Employer:  African Development Solutions

Adeso Headquarters – Kenya P.O. Box 70331-00400 Nairobi, Kenya M: +(254) 710 607 378 T: +(254) 20 800 0881 info@adesoafrica.org Adeso – USA 1250 24th Street NW, Suite 300 Washington, DC 20037 M: +1 (202) 510-4137 T: + 1 (202) 467-8348 info.usa@adesoafrica.org Adeso – UK CAN Mezzanine 49-51 East Road London E1 6AH T: + 442072508269 M: +44 7745 034395 info.uk@adesoafrica.org

Organizational Context:
Adeso is an expanding and vibrant African based international development and humanitarian organization. We work with communities to create environments in which Africans can thrive.
Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.

Job Overview:
Reporting to the Executive Director, the core function of this position is to lead and manage all of Adeso’s programs.
The CPO will lead more than 10 programs delivered across more than 15 field offices in 3 countries with a program staff of over 200.
The CPO will be responsible for all program planning, organizing, operating, staffingand budgeting.
The CPO will also assist the Executive Director and CFO with strategic planning activities including fund development.

Job Duties:

• Provide inspiring leadership and management to ensure the effective, quality and timely delivery of all of Adeso’s programs.
• Develop robust management systems and tools to enhance efficiencies and accountability throughout the program structure.
• Set program priorities and provide day-to-day guidance within the overall vision, mission and goals of Adeso; support, enable and hold accountable program staff within this framework.
• Develop new initiatives to support the strategic direction of the organization
• Develop and implement long-term goals and objectives to achieve the successful outcome of the programs
• Lead the development of a program evaluation framework to assess the strengths of the program and to identify areas for improvement
• Develop new and unique ways to improve the efficiency of program operations across the organization
• Focus on client needs; anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
• Implement and lead a continuous quality improvement process throughout the program area focusing on systems/process improvement.
• Ensure that all program activities operate consistently and ethically within the mission and values of Adeso, as well as in accordance with relevant donor rules and regulations.
• Prepare and submit an annual operational budget for programs to the ED and CFO for review and approval, manage effectively within the budget and report accurately on the progress made and challenges encountered.
• Lead a high performing field team at all levels by developing and mentoring them. In partnership with HR, implement recruitment, training and retention strategies.
• Lead a robust new business development approach that proactively identifies, pursues and wins new funding within Adeso’s vision and goals.
• Actively contribute to the content and development of concept notes and proposals for additional program funding.
• As a member of the Senior Management Team (SMT), provide leadership coverage for other members of the SMT in their absence as required.

Job Requirements:

• A minimum of ten years professional experience with a minimum of five years senior–leadership experience supervising seasoned staff operating multiple field programs across Africa
• Bachelor’s degree in Management or related field
• Experience with USAID funded programs including USAID rules and regulations including engaging with key stakeholders in the national and international NGO community.
• Relationship builder and communicator with experience leading diverse work teams, developing organization-wide strategies for program excellence, engaging community
• partners and working closely within the senior leadership team.
• Proven ability to monitor and evaluate field programs and understands the relationship between field and HQ.
• Understand ethical behavior and business practices, and ensure that own behavior
• and the behavior of others is consistent with these standards and aligns with the values of the organization
• Ability to establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Foster Teamwork–the ability to work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Positively influence others to achieve results that are in the best interest of the organization.
• Assertive decision-maker-Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Outstanding problem solver-Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Ability to travel 50% of the time to provide on-site leadership to programs
• Ability to work independently and on one’s own initiative.
• Understanding of and commitment to humanitarian principles
• Cultural sensitivity

Deadline Date: 12/06/2014

How to Apply:
Please submit your application to:
Email: recruithr@adesoafrica.org, quoting the position in the email subject matter.

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HR and Administration Director Job Opportunity at Adeso in Nairobi, Kenya.

Job Title:    HR and Administration Director, Nairobi
Job Location:    Nairobi, Kenya
Employer:    African Development Solutions (Adeso)

Adeso Headquarters – Kenya P.O. Box 70331-00400 Nairobi, Kenya M: +(254) 710 607 378 T: +(254) 20 800 0881 info@adesoafrica.org Adeso – USA 1250 24th Street NW, Suite 300 Washington, DC 20037 M: +1 (202) 510-4137 T: + 1 (202) 467-8348 info.usa@adesoafrica.org Adeso – UK CAN Mezzanine 49-51 East Road London E1 6AH T: + 442072508269 M: +44 7745 034395 info.uk@adesoafrica.org

Job Description:
 HR and Administration Director Organization Adeso - African Development Solutions www.adesoafrica.org Position Title HR and Administration Director Reporting to CFO Working With All levels of staff at HQ and field Employment Status Full time, one year Renewable contract Program/Duty station Nairobi Starting date ASAP Closing Date Commitment to Diversity Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.

Organizational Context:
 Adeso is an expanding and vibrant African based international development and humanitarian organization. We work with communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.

Job Overview:
Reporting directly to the CFO, the HR/Admin Director will be responsible for overseeing the full range of lifecycle tasks including but not limited to, hiring and retaining staff, orientation for new employees, contracts for senior overseas staff, compensation, performance reviews, and benefits administration, employee relations and Supervise Office Administrator. This director will also be part of the senior management team and will have the opportunity to bring an HR perspective to key strategic issues the organization is considering.

Job Duties:
Human Resources

•     Manages global HR issues related to organizational operations.
•     Supervise HR Team at HQ with field oversight
•     Develop and monitor annual departmental budget, goals and objectives and annual operational/work plan for both HR and Administration teams
•     Ensure accurate and timely processing of HR related transactions
•     Plans, implements, and manages the human resources function for Adeso, including recruiting, employee relations, regulatory compliance – domestic & global compensation, benefits, staff development, and employee communications
•     Responsible for staffing, employee education and training, management development, compensation and benefits, employment contracts
•     Serve as a resource for managers; coach and mentor senior managers to effectively use the full range of HR tools such as the performance process.
•     Investigates employee relations issues such as disciplinary, grievances, equity issues
•     Maintain a comprehensive and competitive compensation and benefits program to support Adeso's ability to attract and retain high quality and well qualified employees
•     Manage HR related external vendors such as payroll and benefits administrators
•     Manage employee immigration processes to include tracking of visas, coordinating filings, employee communications, and coordinating with legal counsel.
•     Prepares job descriptions and prepares and updates Adeso's employee handbook
•     Manages and coordinates departmental activities as it pertains to EEO, USAID rules and regulations, policies and practices and advises relevant staff on implementation
•     Serves as subject matter expert on compliance and adherence to HR standard operating procedures
•     Partners with heads of departments to develop HR programs that support project goals
•     Effectively communicate HR policies, procedures, programs and laws organization-wide
•     Implement, review and continuously improve HR services and processes; make recommendations and assist field offices in implementation
•     Work with managers to identify performance goals and objectives, standards of measurement and accountability.
•     Develop and manage Adeso's performance evaluation program and ensure staff progression and development
•     Builds capacity and coordinates training and development activities in support of Adeso's strategic plan including management and leadership development Administration Supervises Office Manager and administrative team with the following responsibilities
•     Oversees administrative office staff in maintaining files and centralize databases
•     Oversees office manager as point person on ERP system for HR and admin department.
•     Supervise legal and insurance relationship for the organization.
•     Manage office facilities administration
•     Serves as the go-to for office inquiries and conflicts
•     Tracks office supply inventory and approves supply orders
•     Assists in the preparation of department budgets and expenses

Job Requirements:

•     Bachelor's Degree and a minimum of eight years related experience
•     Strong working knowledge of and experience in international and local national HR including labor law and local regulations
•     Strong international experience ideally with an NGO or government contractor that works with USAID contracts in developing countries
•     Ability to work collegially and across cultures in a diverse work environment
•     Experience managing an HR team both at HQ in Nairobi and the field offices
•     Proven management, supervisory, budgeting, and negotiating skills;
•     Outstanding communications skills, both verbal and written, including the ability to train staff and make Adeso-wide presentations as well as facilitation skills
•     Proven ability to negotiate employment contracts
•     High degree of tact, diplomacy and discretion is essential
•     Skills in facilitation, collaborative team building and conflict management.
•     Proven ability to establish priorities and meet deadlines.
•     Commitment to workplace diversity
•     Outstanding organizational skills; the ability to multi-task and make decisions under pressure as well as prioritize issues and make policy and other recommendations
•     A caring work style that supports the mission and vision of Adeso and works
•     collaboratively with all staff to ensure transparency and trust

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to recruithr@adesoafrica.org,quoting the position in the email subject matter, by 11 th June 2014. Each application should be addressed to the Regional Human Resources Manager and include the following:
    An updated CV; and
    An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees. Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer and female candidates are encouraged to apply.

Deadline Date: 11/06/2014

How to Apply:
Please submit your application to:
Email: recruithr@adesoafrica.org, quoting the position in the email subject matter.

Note: Each application should be addressed to the Regional Human Resources Manager and include the following:
• An updated CV; and application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.
Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are encouraged to  apply.

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Hospital Physiotherapy Trainer Career Opportunity at Handicap International,Kenya

Job Title:    Hospital Physiotherapy Trainer, Kakuma, Kenya
Job Location:    Kakuma, Kenya
Responsible to:-Rehabilitation Team Leader
Job Location:     Kakuma – Non family duty station
Employer:    Handicap International

About HI:
Handicap International is an INGO specializing in the field of disability and development. A strong emphasis is placed on empowering people with disabilities through their integration into mainstream development activities and the provision of appropriate health and rehabilitation services to ensure equal opportunities for all.

Job Overview
Under the supervision of the Rehabilitation Team Leader, the Hospital Physiotherapy Trainer is responsible for training refugee rehabilitation workers to provide basic physiotherapy treatment to in-patients in camp hospitals. He/she will contribute to build the capacity of the medical staff and patient's families on preventive rehabilitative measures.

Job Duties:
1. Basic physiotherapy training of refugee rehabilitation workers

2. Contributing to building the capacity of the medical staff and patient's family on basic rehabilitation for prevention of complications.
    Communicating with the focal person of health partners and organizing, in the frame work of their continuous education program, regular sensitization and information sessions on prevention of complications and basic rehabilitation measures.
    Preparing the content, material and tools for sensitization sessions
    Providing sensitization sessions on prevention measures to the staff of the hospital

3. Providing physiotherapy treatment for in-patients:
    Introducing the physiotherapy services to the hospital director and agree on approach and way forward for effective added value of physiotherapy in hospital.
    Participating actively in the daily ward rounds with the medical teams and contributing to identifying patients in need of physiotherapy.
    Providing in-patient physiotherapy treatment according to the defined protocols.

Job Requirements:
Education:

•     Diploma or Bachelor degree in Physiotherapy

Experience:

•     Minimum of 2 years practical experience in related discipline, particularly in development or humanitarian context
•     Knowledge of disability and community-based rehabilitation an added advantage

Skills required:

•     Fluent in English & Kiswahili
•     Ms office
•     Clinical physiotherapy skills
•     Training development and facilitation skills
•     Reporting and monitoring skills
•     Team management
•     Knowledge of Project Management
•     Knowledge of Proposal development

Attributes:

•     Organizational skills
•     Team Player
•     Decision Making
•     Excellent communication skills
•     Ability to multitask
•     Innovative
•     Problem solving

Deadline Date: 22/05/2014

How to Apply:
If you feel you are the right candidate for this position, kindly send your application along with an up-to-date CV(including 3 referees with their current official contacts) to:
Email: recruit03@handicap-international.or.ke.

The email subject line should be marked: 'Application for Hospital Physiotherapy Trainer Position'.

Please do not send your academic and other testimonials they will be requested at a later stage.

Only short listed candidates with the above qualifications and skills will be contacted.

Handicap International is an Equal Opportunity Employer - Females and Persons with

Disabilities are encouraged to apply

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Grants and Finance Manager Job Vacancy at Danish Demining Group,Nairobi, Kenya

Job Title:    Grants and Finance Manager, Nairobi
Organization:    DDG
Job Location:    Nairobi, Kenya
Employer:    Danish Demining Group

About DDG
Danish Demining Group (DDG) is a unit within Danish Refugee Council (DRC), which was recently ranked as the number 1 humanitarian organisation in the Global Journal's 100 NGO's ranking for 2013, and as number 4 in the NGO- sector as such. Position's Overall

Job Overview
The role of Grants and Finance Manager is to: support DDG Regional Office for Horn of Africa and Yemen programme with fundraising, grants and finance management, oversee administration and procurement processes, perform compliance checks and provide technical oversight to senior finance, grants and administrative staff at country level; supervise and build the capacity of support staff in the regional office.

Job Duties:
To achieve the position's objectives the Grants and Finance Manager will perform the following tasks and undertake the following responsibilities:

Grant management:

•     Oversee grant management in the HoAY region and act as the point of contact with whom coordination between the region and the Head Quarters office
•     Maintain close relations with donors on grant-related matters, ensuring effective communication and advising Regional Director on issues arising, represent DDG HoAY at meetings with donors.
•     Develop reporting systems formats and planning tools in collaboration with Country& Regional Directors
•     Ensure that Grants Management System is updated with support from Regional Grants Assistant
•     Quality assure reporting documents, ensuring that they meet donor requirements and contracts, are of a high standard and submitted on time

Finance:

•     Oversee financial management in the HoAYacting as the point of contact for coordination between the region and Head Quarters office
•     Ensure timely and accurate cashbook management and reporting by regional finance staff, providing technical support as required
•     Ensure preparation of timely and accurate financial reports with support from the Regional Finance Officer
•     Support the Regional Director in preparation of program budgets, maintain regional budget cost allocations;
•     Verify and authorise payments against budget
•     Oversee and quality assure re-booking requests from country programmes
•     Provide technical support to financial management in field offices and regional office, accounts and procurement based on compliance checks, providing recommendations to Country and Regional Director.
•     Assist the Regional Director ensuring smooth internal and external audits, including leading on technical discussions and responses to auditors.
•     Responsible for building capacity and supervising finance staff at the regional and field level
•     Liaise and coordinate with DRC Finance Manager, Systems Manager and Head of Finance &Administration

Fundraising:

•     Keep the organisation up-to-date on changing donor priorities and regulations and ensure that new funding opportunities are identified and shared with teams in a timely manner
•     Coordinate development of funding proposals by preparing writing guides, schedules and work plans, and managing timely submission of proposals, with technical support from DDG Mine Action and AVR technical advisers and oversight from Regional Director

Knowledge management & communication:

•     Ensure timely and accurate tracking and dissemination of Key Performance Indicator data for DDG's offices in the region;
•     Work in liaison with regional M&E adviser to ensure that inputs to M&E database are coherent, up to date and consistent with grant commitments.
•     Produce reports and fact-sheets for senior management on request in Liaison with HQ, AVR & Mine Action.
•     Secretariat staff based on M&E database and donor reports.
•     Support dissemination of programme and research findings.

Reporting Line: Reports to the Regional Director

Location Nairobi with frequent travel within Horn of Africa and Yemen

Duration 1 year contract with possibility of extension

General Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

Qualifications:

•     Master's degree in Finance / Accounting or relevant discipline (International Development).
•     At least8 years International NGO experience in similar.
•     Specialised expertise and experience in areas of Finance, HR, Administration, Procurement and Logistics.
•     Demonstrate excellency in Fundraising ,Proposal writing and general Resource Mobilization
•     Excellent analytical skills in managing donor funds ,budgets and reporting
•     Excellent knowledge of DANIDA, NMFA, EU, ECHO, DFID, SIDA and USAID procedures and guidelines.
•     Excellent written and oral communication skills
•     Capacity to prepare logical, coherent and consistent documents including log frames
•     Ability to work rapidly with staff in the field directly and remotely in writing and where necessary revising concepts, proposals and reports
•     Ability to work independently and as a team player with demonstrated leadership and participatory manner
•     Extensive knowledge and skills in quality control and compliance issues
•     Vastly travelled across Horn of Africa will be an add advantage

Start date: 1 st July 2014 For more information about our work and organisation, please visit our website http://www.danishdemininggroup.dk/.

Deadline: 31/05/2014, Interviews will be held on 5 th – 6 th June 2014.

How to Apply:
Application and CV Only candidates who have legal right to work in Kenya will be considered, Qualified candidates are invited to submit their application which should include:- 1. 1 Page Cover Letter clearly stating their motivation and qualifications 2. Concise and accurate CV (maximum 3 pages). Including three professional referees.

The application should be sent to: job@ddghoa.org , subject line should read GRANTS AND FINANCE MANAGER.

Candidates who previously applied for Head of Programme Support position need not to apply.

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Technical Assistant Job Vacancy at the United Nations in Nairobi, Kenya

Job Title:    Technical Assistant, G7
Job Code Title:    Senior Telecommunications Technical Assistant
Department/ Office: United Nations Office at Nairobi
Job Location:    Nairobi, Kenya   
Job Opening number:14-IST-UNON-35038-R-NAIROBI (X)
Employer: United Natios
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
   
Special Notice
This position is funded for an initial period of one year and may be subject to extension.  Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment.
Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
   
Org. Setting and Reporting   
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the Information Technology Unit (ITU) of the Division of Conference Services (DCS), UNON at the Nairobi duty station.
   
Job Duties
Under the direct supervision of the Chief, ITU/DCS/UNON the incumbent will be responsible for the following functions:
1. Conference equipment handling and day-to-day operations:  
a) Install and test conference equipment;
b) Set up and test conference room as per agreed standards;
c) Perform audio and video recording and process recordings as per clients' requirements;
d) Guide and mentor short term technical staff;
e) Assist interpreters with operational set-ups and monitor operations throughout the meeting;
f) Engage in team work with other UNON technical parties in the case of teleconferencing and video-conferencing facilitation. 

2. Maintenance of conference equipment: 
a) Conduct quarterly inspections to test, repair and clean conference equipment;
b) Tackle technical issues relating to conference equipment and share information, technological improvement ideas and suggestions with the team members; escalate outstanding unresolved issues to the supervisor;
c) Ensure adequate spare parts are kept in stock;
d) Liaise with internal staff members and external contractors on timely repair or replacement of faulty equipment; 

3. Team Co-ordination: 
a) Perform the role of supervisor and coordinate the daily operations of the team;
b) Participate in weekly coordination meetings;
c) Conduct resource planning on a weekly basis;
d) Supervise short-term staff;
e) Engage in daily contact with internal stakeholders;
f) Identify tools and resources that will enable the team perform;
g) Coordinate with Division of Security & Safety Services (DSS) to ensure safety and security of equipment and delegates in the conference area;
h) Coordinate with Facilities Management and Transport Service to ensure proper upkeep of conference facilities;
i) Research and give feedback on training needs.

4. Inventory and Procurement: 
a) Coordinate with Procurement Section to ensure timely acquisition of equipment and services required;
b) Maintain up-to-date Hardcat records of assets;
c) Conduct quarterly physical inventory checks to ensure up-to-date records;
d) Prepare quarterly report; investigate and report any discrepancies;
e) Perform regular audits;
f) Conduct quarterly IT equipment testing;
g) Ensure timely equipment repairs;  
h) Monitor inventory stock levels;
i) Ensure security of DCS assets and maintain keys;
j) Report damaged and lost property to Property Management Unit and DSS; 5. Perform other related duties as may be assigned.
   
Competencies  
• Professionalism: Ability to apply knowledge and technical skills to install and test relevant equipment, provide maintenance services and user support. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Communication:  Ability to explain and present technical information.  Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
   
Education   

• Completion of secondary school education required; Supplemental courses/diplomas in areas of inventory, computer office suites audio/video broadcasting desirable.

   
Work Experience   

• A minimum of ten years experience involving computerized general office work and use of Microsoft Office Suite and Hardcat.  
• Experience in audio/video broadcasting in a medium-sized organization required.  
• Telecommunications related experience in operating, maintenance and servicing of conference and video conference equipment required.

   
Languages   
English and French are the working languages of the United Nations Secretariat. For this position fluency in oral and written English is required.  Working knowledge of another UN language is desirable.
   
Assessment Method   
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
   
United Nations Considerations   
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Deadline Date: 11/06/2014

Apply Now

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Site Manager Job Vacancy at AAR Corp in Entebbe, Uganda

Job Title:    Site Manager (Entebbe) - 1983
Job Location:    Entebbe, Uganda
Employer:    AAR Corp
Overtime Status: Non-exempt 
About Us
AAR is a leading provider of diverse products and services to the worldwide commercial aviation and government/defense industries. AAR combines a close-to-the-customer business model with a broad range of capabilities to help customers operate more efficiently, lower costs and maintain high levels of quality, safety and service. AAR is a financially stable, dedicated partner with an enduring commitment to innovation, execution, continuous improvement and customer value.

Job Overview:
The Site Manager is responsible for managing and supervising the activities of all AAR Airlift resources at an assigned site in concert with the In-Country Director. Will be in overall charge of the projects and programs at this site. The Site Manager interfaces with the customer at their location and speaks for AAR Airlift at the site. The Site Manager interfaces with the customer at their location and speaks for AAR Airlift at the site. Must be a U.S. Person as defined in 22 C.F.R. 120.15.

Job Requirements:
Education:

• B.A./B.S. from an accredited college or university; or equivalent combination of education and experience.

Skills & Experience:

•     Must be highly knowledgeable of the entire content of the General Operations Manual, Operations Specifications, Site Manager Handbook, Military Aviation Regulations, HMR 175, and all Federal Aviation Regulations relative to AAR Airlift operations.
•     Demonstrated ability to manage an organization to achieve company goals.
•     Aviation Management, Business Management or practical experience in an aviation related field.
•     Five (5)+ years cumulative experience in an aviation related management position.
•     Experience with the Federal Aviation Administration (FAA) and/or other aviation industry agents.
•     Two (2)+ years experience working with the Department of Defense or other US Government Departments in providing contracted services.
•     Must have practical experience managing small to medium organizations (50+ personnel).

Preferred

•     Experience within the aviation industry, preferably with a carrier under FAR Part 135 or comparable practical experience.
•     Strong background working in both domestic and international operations.
•     Practical experience and demonstrated performance understanding employee and business requirements for international travel, international customs and practices.
•     Must be able to apply knowledge of the Company General Operations Manual, General Maintenance Manual, FAA Regulations, NTSB Procedures, HMR 175, Operations Specifications, Aircraft Flight Manuals, and all other material pertinent to his/her duties.
•     International Flight Operations experience.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Core Competencies:
    1. Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision; is accountable for own actions
    2. Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate; listens attentively to others and retains/processes information.
    3. Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles.
    4. Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines; consults & collaborates with appropriate people.
    5. Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges.
    6. Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others; resolves conflicts in a professional manner.
    7. Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient.
    8. Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve.
    9. Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback.
    10. Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve; is a positive role model.
    11. Expense Management - Plans budget appropriately, uses sound judgment; analyzes operation for improving expense efficiency; demonstrates knowledge of financial process & results.
    12. Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust; fosters a respectful, energetic & positive work culture.

Job Duties:

•     Ensures resources are available for employees to do their jobs.
•     Handles any disciplinary problems in country and recommend removal from the country and retention by AAR Airlift.
•     Conducts investigations into employee misconduct. - Makes sure employees performance is evaluated on a recurring basis for HR actions.
•     Negotiates support agreements with DOD and commercial interests at the site.
•     Selects site personnel for key positions and recommends removing personnel, if required.
•     Ensures financial assets are available at the site to meet obligations.
•     Ensures that all documentation required by the applicable site contract(s) is properly accomplished and communicated to the correct authority.
•     Ensures that mission orders are consistent with an in support of the contract obligations.
•     Coordinates with functional supervisors/leads at the site to ensure that aircraft and equipment are available when and where required.
•     Monitors the airworthiness of aircraft and the safe and efficient conduct of all missions under DO and DOM guidance and direction.
•     Empowers supervisor personnel at the site to execute the In Country Director's responsibilities at their sites, as required, to include oversight of maintenance, logistics and operations personnel. The In-Country Director retains final responsibility for site management actions.
•     Ensures that the applicable site personnel maintain detailed and up-to-date knowledge and understanding of the General Operations Manual, FAA Regulations, NTSB Procedures, HMR 175, Operations Specifications, Aircraft Flight Manuals, and all other material pertinent to their duties.
•     Performs travel inside and outside the continental United States, as needed.
•     Performs other tasks as directed by the In-Country Team Director or requested by other AAR Senior Management.
•     Ensures that required operating reports such as submission of pilot training and proficiency records, flight schedule reports and all other documents are submitted to the functional managers in a timely manner to meet company and FAA timelines.

    
    Assists the DO to ensure:

•     All company pilots conform to standard procedures as outlined in applicable FARs and the General OperationsManual.
•     Proper tracking of pilot annual requirements (e.g. medical certifications, qualifications).
•     Activities of site flight operations are in accordance with FAA regulations and company policy such as dispatching aircrews, flight control, flight training and meteorology while ensuring maximum operating efficiency.
•     Aircraft maintenance is provided to best meet mission requirements.
•     Support as requested.
•     Performs the duties as outlined in the GOM under Chapter 2, page 20.
•     The Site Manager is directly responsible to the Director of Operations for operational control issues.
•     Authorized to exercise the function of operational control of company aircraft and flight operations in accordance with guidelines as outlined in this chapter.
•     Ensure that all pilots utilize the Aircraft Flight Maintenance Log, Load Manifest, and Discrepancy Record form; ensure that these forms and all pertinent documents are emailed to the POB daily, and a permanent file copy of each form is retained for the required period of time.
•     Assure all documentation required by OCONUS Contracts is emailed to the correct authority.
•     Accept, evaluate and approve mission orders in support of contract obligations.
•     Review and sign Operational Risk Assessment form for each mission package.
•     Assure that aircraft and equipment are available for operational flights and training, as required.
•     Monitor manning and rotation schedules to ensure that the site is properly staffed. - Advise the Director of Operations/Chief Pilot on the status of available flight crewmembers.
•     Facilitate crewmember standardization and OCONUS orientation.
•     Disseminate required and necessary information to all crewmembers, maintain the read log.
•     Submit required operating reports to the Director of Operations, Chief Pilot, and Program Manager as appropriate.
•     Ensure that all company pilots conform to standard procedures as outlined in applicable FARs and the General Operations Manual.
•     Ensure crewmember Flight and Duty Logs (FDLs) are submitted electronically to POB by the 5th day of the following month, then original forwarded to Flight Operations by close of business on the 15th of the month.
•     Maintain current aircraft checklists and other required company publications at the OCONUS location.
•     Ensure fuel receipts are collected and forwarded to the POB for processing.
•     Serve as liaison between AAR Airlift and the customer, as appropriate.
•     Other duties as assigned.

    Position requires U.S. Security Clearance.

Must have legal authorization to work in Uganda

PATH is dedicated to diversity and is an equal opportunity employer.

Deadline Date: 31/05/2014

Apply Online

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