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Organization: DDG
Job Location: Nairobi, Kenya
Employer: Danish Demining Group
About DDG
Danish Demining Group (DDG) is a unit within Danish Refugee Council (DRC), which was recently ranked as the number 1 humanitarian organisation in the Global Journal's 100 NGO's ranking for 2013, and as number 4 in the NGO- sector as such. Position's Overall
Job Overview
The role of Grants and Finance Manager is to: support DDG Regional Office for Horn of Africa and Yemen programme with fundraising, grants and finance management, oversee administration and procurement processes, perform compliance checks and provide technical oversight to senior finance, grants and administrative staff at country level; supervise and build the capacity of support staff in the regional office.
Job Duties:
To achieve the position's objectives the Grants and Finance Manager will perform the following tasks and undertake the following responsibilities:
Grant management:
- Oversee grant management in the HoAY region and act as the point of contact with whom coordination between the region and the Head Quarters office
- Maintain close relations with donors on grant-related matters, ensuring effective communication and advising Regional Director on issues arising, represent DDG HoAY at meetings with donors.
- Develop reporting systems formats and planning tools in collaboration with Country& Regional Directors
- Ensure that Grants Management System is updated with support from Regional Grants Assistant
- Quality assure reporting documents, ensuring that they meet donor requirements and contracts, are of a high standard and submitted on time
Finance:
- Oversee financial management in the HoAYacting as the point of contact for coordination between the region and Head Quarters office
- Ensure timely and accurate cashbook management and reporting by regional finance staff, providing technical support as required
- Ensure preparation of timely and accurate financial reports with support from the Regional Finance Officer
- Support the Regional Director in preparation of program budgets, maintain regional budget cost allocations;
- Verify and authorise payments against budget
- Oversee and quality assure re-booking requests from country programmes
- Provide technical support to financial management in field offices and regional office, accounts and procurement based on compliance checks, providing recommendations to Country and Regional Director.
- Assist the Regional Director ensuring smooth internal and external audits, including leading on technical discussions and responses to auditors.
- Responsible for building capacity and supervising finance staff at the regional and field level
- Liaise and coordinate with DRC Finance Manager, Systems Manager and Head of Finance &Administration
Fundraising:
- Keep the organisation up-to-date on changing donor priorities and regulations and ensure that new funding opportunities are identified and shared with teams in a timely manner
- Coordinate development of funding proposals by preparing writing guides, schedules and work plans, and managing timely submission of proposals, with technical support from DDG Mine Action and AVR technical advisers and oversight from Regional Director
Knowledge management & communication:
- Ensure timely and accurate tracking and dissemination of Key Performance Indicator data for DDG's offices in the region;
- Work in liaison with regional M&E adviser to ensure that inputs to M&E database are coherent, up to date and consistent with grant commitments.
- Produce reports and fact-sheets for senior management on request in Liaison with HQ, AVR & Mine Action.
- Secretariat staff based on M&E database and donor reports.
- Support dissemination of programme and research findings.
Reporting Line: Reports to the Regional Director
Location Nairobi with frequent travel within Horn of Africa and Yemen
Duration 1 year contract with possibility of extension
General Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)
Qualifications:
- Master's degree in Finance / Accounting or relevant discipline (International Development).
- At least8 years International NGO experience in similar.
- Specialised expertise and experience in areas of Finance, HR, Administration, Procurement and Logistics.
- Demonstrate excellency in Fundraising ,Proposal writing and general Resource Mobilization
- Excellent analytical skills in managing donor funds ,budgets and reporting
- Excellent knowledge of DANIDA, NMFA, EU, ECHO, DFID, SIDA and USAID procedures and guidelines.
- Excellent written and oral communication skills
- Capacity to prepare logical, coherent and consistent documents including log frames
- Ability to work rapidly with staff in the field directly and remotely in writing and where necessary revising concepts, proposals and reports
- Ability to work independently and as a team player with demonstrated leadership and participatory manner
- Extensive knowledge and skills in quality control and compliance issues
- Vastly travelled across Horn of Africa will be an add advantage
Start date: 1 st July 2014 For more information about our work and organisation, please visit our website http://www.danishdemininggroup.dk/.
Deadline: 31/05/2014, Interviews will be held on 5 th – 6 th June 2014.
How to Apply:
Application and CV Only candidates who have legal right to work in Kenya will be considered, Qualified candidates are invited to submit their application which should include:- 1. 1 Page Cover Letter clearly stating their motivation and qualifications 2. Concise and accurate CV (maximum 3 pages). Including three professional referees.
The application should be sent to: job@ddghoa.org , subject line should read GRANTS AND FINANCE MANAGER.
Candidates who previously applied for Head of Programme Support position need not to apply.
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