Finance and Administration Manager Job Vacancy at FHI 360 in Kampala, Uganda

Wednesday, 20 August 2014

Job Title: Finance and Administration Manager

Organisation: FHI 360

Funding Source: USAID

Duty Station:  Kampala, Uganda

Job ID: 14703

About FHI: 

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

Job Overview: The Finance and Administration Manager will support an upcoming water and sanitation project in Uganda funded by USAID. The Finance and Administration Manager is responsible for managing project finances, budgeting, financial reporting, accounting, procurement and compliance. She/he assures the accuracy and integrity of the project financial management system, compliance with FHI 360 and donor financial management policies and procedures and monitors financial reporting and record-keeping of project grantees and sub-recipients.

Job Duties: 

• Intuitively reviews and analyzes monthly financial reports regarding budgets- actual and forecast.
• Provides recommendations and consuls with management on financial projects and compliances
• Actively participates and provides financial reporting for annual budget planning, audit reviews and assessments.
• Engaged in the more critical and confidential aspects of financial analysis. Duties require broad conceptual judgment, initiative and ability to deal with a wide range of finance issues.
• Works with confidential data, which if disclosed, might have significant internal and / or external effect.
• Stays abreast with the latest trends in financial accounting and mentors staff.
• Builds and trains staff on financial policies and procedures, GAAP practices and client relationships.
• Performs any other duties as assigned.

Job Requirements: 

• The candidate must possess a Bachelor's Degree or its International Equivalent - Finance, Business Administration, Accounting or Related Field.
• Professional Certifications i.e. CPA Certification preferred.
• At least five to eight years’ related work experience, including 3 years in management and 3 years working at the corporate or organization level.
• Past experience managing a financial analysis department is required.
• Must be able to read, write and speak fluent English; fluent in host country language as appropriate.
• Prior work in a non-governmental organization (NGO).  Experience working with an international organization.
• The applicant should have detailed knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems.
• Excellent oral and written communication skills.  Excellent and demonstrated organizational and presentation skills.
• Excellent and demonstrated project management skills.
• Ability to influence, motivates, and negotiates and work will with others.
• Is well-versed in state and federal laws and regulations that have impact on financial analysis and management controls.
• Has familiarity with Sarbanes-Oxley (SOX) and experience with automated financial reporting, government accounting practices, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR) systems.
• Sound knowledge and past experience with Generally Accepted Accounting Principles (GAAP) practices and reporting guidelines.
• Must have excellent organizational, supervisory, leadership and managerial skills.
• Possess the ability to provide strategic leadership and advice to team, exchange information and collaborate with colleagues and peers within and outside the organization.
• Possesses a full understanding of the organizational structure, policies and practices, and the impact on own area and the entire organization.
• Possess excellent communication, diplomatic and negotiation skills.
• Ability to multi-task and meet deadlines in a timely manner.

https://jobs-fhi360.icims.com/jobs/14703/finance-and-administration-manager/job?mobile=false&width=910&height=500&bga=true&needsRedirect=false

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Agricultural Extension Specialist Job Vacancy at Mercy Corps in Uganda

Job Title: Agricultural Extension Specialist

Employer: Mercy Corps

Job Location:   Uganda

Reports to: Program Manager

About Mercy Corps: 

Mercy Corps is an International NGO that exists to alleviate poverty and oppression by helping people build secure, productive and just communities. Mercy Corps has been fully registered in Uganda as an operational NGO. Currently Mercy Corps has an office in Kampala and is implementing Food Security programs which comprises of Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation Management Program in North and North Eastern Uganda. We implement programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other private donations. Mercy Corps’ programs in Kitgum currently focus on economic and market development, agriculture, financial services, and women’s empowerment.

Job Overview: The Agricultural Extension Specialist for an anticipated program will mainly focus attention on enhancing small holder farmer production and productivity, improved performance of targeted commodity markets and improved access to financial services. The Agricultural Extension Specialist will work closely with the private sector partner in designing and use of appropriate extension materials; help set up extension agent network model; support delivery of quality extension services and technical advices to program target groups; build technical capacity of agribusinesses to provide embedded extension services. Through the private sector led extension model, the Specialist will be responsible to ensure quality of service delivery and adoption of new practices and technologies promoted by the program. The Agricultural Extension Specialist will work closely with the program team across components and the Monitoring Evaluation Learning and Communication department to ensure quality program implementation, monitoring, and evaluation.

Job Duties: 

• Work closely with the Program Manager and all other teams in designing and implementation of agricultural extension services of the project according to the approved work plan and budgets, project document and implementation strategies.
• Design and establish appropriate extension materials, help set up viable private sector led extension service delivery model for the promotion of improved technologies and practices aimed at enhancing small holder productivity and prevention of post-harvest losses.
• Offer technical guidance and assistance to the private sector partner on curriculum development and basic teaching methodologies for the program targeted value chain commodities
• With supervision and guidance from the Program Manager and support from field program teams undertake assessments pertinent to agricultural extension to inform program design and strategy
• Work closely with the private sector partner in the design and implementation of demonstrations on agro-techniques to farmers
• Build capacity of private sector partner staffs and agents through trainings and technical advices to improve their extension service delivery
• Maintain close coordination and co-operation with other agriculture staff and district departments of agriculture to ensure synergy and improved coordination among programs/interventions
• Work closely with all Mercy Corps program team from all sectors to ensure good internal coordination and subsequent high quality project implementation
• Actively participate in the periodic program planning, review and reflection meetings and sessions.
• Build field team capacity in the areas of agricultural extension and other relevant technical areas
• Provide managerial and supervisory support to a team of agricultural development officers
• Compile and prepare periodic work plans and progress reports.
• Prepare accurate and timely reports and other project documentation and communication that contribute to a learning organization
• Coordinate with other Mercy Corps programs and local government bodies to ensure coherent program implementation and to capitalize on business opportunities in Mercy Corps’ target communities.
• Assists in all other tasks and duties as assigned by supervisor and program managers.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its mission.

Job Requirements: 

• Successful applicants should hold Degrees, preferably graduate level, in Agronomy, Agricultural Extension, Rural Development or Agricultural Economics.
• Minimum of five to seven years relevant experience including working with private sector companies in the agricultural sector is required;
• Excellent written and verbal communication skills;
• Experience of working with agricultural research institutions and seed enterprises.
• Excellent computer skills, specifically in MS Word, Excel and PowerPoint;
• Excellent attention to detail and ability to complete tasks in a timely manner;
• Excellent teamwork abilities and interpersonal skills;
• Strong analytical and quantitative skills as well as familiarity with agribusiness sector is required;
• Demonstrated flexibility, creativity and enthusiasm as well as a willingness to learn and to be continually adaptive within a dynamic and often self-directed working environment mandatory;
• Ability to focus on day-to-day tasks at hand while also working towards longer-term objectives with an understanding that these will change continuously;
• Willingness to spend much time in the field and work closely with program target groups.

Deadline Date: 12/09/2014

How to Apply:

Please send your applications including a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates to:

The  Human Resource Manager,

Kampala Head Office in Nsambya on Plot 1102 Nsambya Estate Road, Kampala

or

To

Mercy Corps Offices in Kitgum.

Or

Send applications with cover letter to: 

E-mail: mcuganda@ug.mercycorps.org 

NB: Only short-listed candidates will be contacted by Mercy Corps. Female Candidates are encouraged to apply.

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Senior Programme Officer Job at Doctors with Africa CUAMM

Job Title: Senior Programme Officer

Job Location: Kampala, Uganda

Employer: Doctors with Africa CUAMM

About CUAMM:

Doctors with Africa CUAMM was the first non-governmental organisation (NGO) in the field of healthcare to be officially recognised in Italy.  Doctors with Africa Cuamm is the largest italian body working to improve and safeguard the health of African populations. Doctors with Africa CUAMM is implementing a 2 year extension of a health system strengthening project “Responding to Chronic Emergency in Karamoja IV” with support from UNICEF. The purpose of the project is to strengthen the health system in service planning and implementation leading to increased access to health services especially maternal, neonatal, nutrition and EMTCT services.

Job Overview:  

The Senior Programme Officer will mainly mentor and coach project staff in project design, developing tools for M and E, carry out M and E activities and ensure that projects are implemented according to the work plans, travel to project sites to give technical support to project implementation, follow up scholarship beneficiaries, contribute to elaboration of periodic, annual and other reports of CUAMM, explore new partnerships, participate in operational research and calls for applications as needed and any other duties as may be requested.

Job Requirements: 

• The candidate should hold am MBChB or equivalent plus MPH, MSc HSM, MSc International Health, Msc Epidemiology or Msc Health Services Research or related equivalent degrees.
• Past exposure and experience in sufficient project cycle management experience may be equated to a master's degree.
• Prior experience in HIV/AIDS programming including M and E and in the current HMIS, DHIS2 and SMS reporting will be a very strong advantage. 

Deadline Date: 01/09/2014

How to Apply:

The complete applications with telephone contacts and contactable referees should be addressed or delivered to: The Country Representative, Doctors with Africa CUAMM, P.O. Box 7214 Kampala, Uganda or via Email to: uganda@cuamm.org

NB: Email applications must have the following subject: "RCEK Application August 2014." Emails and attachments must not exceed 3MB otherwise they will be rejected by server.

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Administrative Officer Job Vacancy at Private Sector Foundation Uganda (PSFU)

Job Title: Administrative Officer

Job Location:  Kampala, Uganda

Employer: Private Sector Foundation Uganda (PSFU)

Project Name: Competitive and Enterprise Development Project (CEDP)

Funding Source: World Bank

Reports to: Project Coordinator, CEDP

About CEDP:

The Government of Uganda has received credit from the World Bank towards implementation of the Competitive and Enterprise Development Project (CEDP). The project development objective (PDO) is to improve the competitiveness of enterprises in Uganda through supporting reforms in priority productive and service sectors geared towards a better investment climate with particular focus on MSMEs.

The 5 year project comprises of four major components and will be implemented by seven agencies. However, the overall coordination of the Project will lie with the Private Sector Foundation Uganda (PSFU) through a Project Coordination Unit (PCU).

Job Summary: The CEDP Administrative Officer will be responsible for all activities aimed at ensuring the efficient administration of the project. As office Superintendent, the administrative officer shall manage and oversee activities of the support staff and ensure that any matters are promptly and appropriately handled. The Officer will also ensure that office logistics are availed and functional at appropriate times and that the project environment is serene.

Job Duties: 

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals, Answer enquiries in form of telephone or email and providing general information. Assist in making outgoing calls when requested by other staff.
• Receive, and direct stakeholders/visitors to appropriate Officer.
• Receive and sort mails, collecting and distributing mails to respective offices. Confirm receipt of mails or documents
• Responsible for keeping the reception tidy
• Photocopying and filling and maintaining attendance register.
• Arrange travel reservations for office personnel.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Take dictation in shorthand and transcribe information.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Operate office equipment such as fax machines, copiers, and phone systems
• Process all matters of general office administration and staff matters and administer daily office operations and coordinate logistic requirements
• Coordinate and organize meetings including venues, facilities, document preparation and catering.
• Prepare attendance register for participants in workshops or conferences
• Support drafting, editing and finalizing reports and correspondences.
• Prepare, type, and distribute meeting notes, routine correspondence, and reports.
• Ensure that all documents, correspondences are appropriately and securely filed meticulously.
• Formulate and implement/administer Human Resource procedures, and monitor their effectiveness.
• Follow up all service contracts e.g. security services, cleaning services etc under the PCU to ensure that they are implemented in accordance with the terms therein, and renewed on time.
• Identify and rationalize career and training opportunities/needs for project staff.
• Make sure all Human Resource data types and reports are continually kept up-to-date.
• Keep an inventory of the equipment and goods for the project.
• Perform any other duties incidental to the above as may be assigned by the Project Coordinator from time to time.

Key Performance Indicators:

• Well Maintained staff files and office records that are complete and accurate
• Up to date stores register.
• Workshops, conferences and meetings are well coordinated
• Tasks accomplished within deadlines.
• Feedback from Stakeholders and Staff demonstrates effective and courteous communication skills

Job Requirements:  

• The candidates should hold an honour’s bachelors’ degree in Administrative & Secretarial Science, Social Sciences, development studies, Business Administration, Management or a related field. A post-graduate qualification in human resource management, project planning & management, business administration, stores/logistics management, secretarial is an added advantage.
• Be knowledgeable in modern Office systems and must be computer literate.
• Be highly familiar with efficient working environment where targets must be met timely, and there may need to work long hours; for example under a Donor funded project Coordination/Implementation unit. s
• Excellent communication, negotiation and interpersonal skills.
• Possess the ability to plan, organize, solve problems, implement, monitor and evaluate tasks and to deliver outputs to meet required deadlines; ability to relate well with a multiplicity of stakeholders; self-motivated and team worker, and of demonstrable and unquestionable level of integrity.
• Ability to work with minimal supervision.
• Excellent drafting, report writing and communication skills
• Strong ability to organize and prioritize workloads, meet deadlines and targets.
• Proven ability to work as a team leader/team member.
• Computer literacy skills i.e. knowledge of Microsoft Office, email and Internet is essential
• Must have a typing speed of at least 40 words per minute.
• Proven integrity and confidentiality in handling public resources and in executing duties as demonstrated by the letters from the referees

Deadline Date: 01/09/2014

How to Apply: 

Please deliver your application letters, updated curriculum vita and photocopies of academic and professional certificates to the address below.

Please indicate the position being applied for on top of the envelope.

The Project Coordinator,

Competitiveness and Enterprise Development Project (CEDP)

Private Sector Foundation Uganda (PSFU)

Plot 43, Nakasero Road,

P. O. Box 7683, Kampala- Uganda.

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Quality Control Manager Job Opportunity at Sigma Supplies Ltd

Job Title: Quality Control Manager

Job Location: Nairobi, Kenya

Employer: Sigma Supplies Ltd

About Us:

Sigma Supplies Ltd was established in 1984. With a very humble beginning of a production capacity of 2000 day old chicks, it has grown to become one of the country’s largest fully integrated poultry company. Our main products include dressed chicken, cut ups, day old chicks( broilers and layers), table eggs, hatching eggs, poultry equipment and animal feed. The Secret to our success has been our investment in technology, our dedicated staff and our commitment to our customer needs. Sigma Supplies Ltd has invested heavily in technology which has enabled the company to increase our productivity compared to our competition. - See more at: http://www.jobscareersin.com/ke/job-vacancies-sigma-supplies-ltd/#sthash.dGkNLQZH.dpuf

Job Requirements:

Educational Qualification – The candidate should be a science graduate in Food /Microbiology / related discipline.

Experience – Having an excellent working and implementation experience in HACCP/ISO 22000 environments.

How to Apply:

Please Send Your Resume/CV to:

Email: info@sigma.co.ke

Contact Number for enquiry: +254723 004289

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