Grants & Contracts Manager Job Vacancy at Marie Stopes Uganda

Job Title:     Grants & Contracts Manager
Job Location:     MSU Support Office Kampala
Employer:    Marie Stopes Uganda
Reports to:     Senior Manager; Grants & Contracts

About Us
For 20 years, MSU has prided itself in providing a wide range of high quality, affordable and client-centred services and information to men, women and young people.  We are uniquely well placed to reach first time users in areas of high unmet need, thereby increasing contraceptive prevalence.  We operate in the most inaccessible and undeserved areas of Uganda where the Contraceptive Prevalence Rate is lowest.  Our delivery channels are designed to reach first time users.

Job Requirements:
Education and Experience

•     Masters or equivalent in a relevant discipline
•     Degree in social Sciences, Public Health or related discipline
•     At least 5 years' experience managing grants in the not for profit sector
•     Experience in donor reporting with a non for profit organization
•     Experience managing reproductive health projects

Desired skills, abilities:

•     Knowledge of Family Planning,
•     Ability to work well with others in team environments;
•     must be able to satisfy stakeholders;
•     should be able to work in deadline driven/results orientated atmospheres
•     Able to think strategically
•     Advocacy skills: able to influence stakeholders through effective communication in a demanding external environment.
•     Perfect and effective written and verbal communication in English is essential.
•     Able to multi-task and efficiently manage competing priorities

Job Duties
1. Deliver projects in accordance with agreed performance indicators

•     Work with RM&E and programme teams to ensure project indicators are well drafted at project inception
•     Put clear, high quality plans in place for selected projects to enable successful performance vs targets, including log frames, GANNT charts, work plans, marking plans etc.
•     Ensure indicators are renegotiated internally and externally, where changes are necessary
•     Work with managers and other programme staff to ensure operational activities are always focussed on project indicators
•     Hold regular review meetings in conjunction with the programme team and other relevant staff to review indicators against actual numbers
•     Ensure the M&E framework is correctly aligned with contractual requirements
•     Hold quarterly project meetings to ensure broad cross functional understanding of projects, and progress against targets and budgets
•     Actively participate in programme performance review meetings
•     Identify early warning signs, and recommend interventions

2. Ensure projects are implemented to budget

•     Work with project accountants to ensure progress versus budget is always tracked
•     Hold regular budget review meetings with programme staff so that all key staff understand their performance vs. budget and develop action plans for any shortfall

3. Deliver reports to donors in accordance with contractual requirements

•     Deliver on-time, MSU-led quality donor reports which instil donor confidence.
•     Collate agreed inputs in good time, to enable the creation of high quality draft documents
•     Manage the report review process, including timorous liaison with MSI
•     Respond to donor feedback on report format and content in a timely manner

4. Maintain a library of current contractual documentation

•     Maintain a paper file containing all contract documentation (until 7 years after expiry date), including all amendments
•     Maintain a soft file of all scanned primary documentation including the grant agreement and annexes for access by managers
•     Maintain a well indexed file of all grants under his/her management with pre-contractual documentation, including proposals, concept notes, BAFO questions and responses, and clarifications

5. Donor compliance

•     Remain fully conversant with contractual documentation
•     Ensure all operational activities are donor compliant
•     Hold regular training sessions for staff on donor compliance issues, issuing relevant material where required
•     In liaison with the project accountants and internal auditor, maintain a library of project documentation under his/ser management, including all waivers, minutes and evidence of donor compliance

6. Integration with other teams and key individuals

•     Sustain a close and collaborative partnership with programme staff in the support office and field, so that project deliverables remain a focus of operational activities.
•     Work productively with the Research, Monitoring & Evaluation team to ensure that programme activities serve the indicators in MSU's M&E framework
•     Coordinate constantly with the Finance team, to ensure projects are delivered to budget.
•     Be an agent of change in the organisation, disseminating new evidence and always challenging received wisdom, systems and practices.

7. External relations activities

•     Attend relevant donor meetings to serve grants management purposes as required
•     Ensure that quick, responsive and high quality support and information is provided to key external actors.

Deadline Date: 23/05/2014

How To Apply:
Please send a CV and Cover letter by email to:
Email: jobs.application@mariestopes.or.ug / jobs@mariestopes.or.ug
OR Post to:
The Senior Manager,
People and Development,
Plot 1020, Kisugu-Muyenga,
P.O Box 10431, Kampala-Uganda, quoting the position title.
Marie Stopes Uganda is an equal opportunities employer committed to fostering a diverse workforce. Marie Stopes Uganda is thankful to all applicants for their interest but only candidates who meet all requisite criteria and are short listed will be contacted.