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Job Ref.: G4/1
Job Location: Kampala, Uganda
Employer: International Organization for Migration (IOM)
Reports to: Resource Management Officer
About Us:
The International Organization for Migration (IOM), established in 1951, is the leading international intergovernmental organization dealing with migration. Its objective is to ensure the orderly migration of persons in need of migration assistance throughout the world. IOM Uganda has been registered and operational since 1988, when the field mission was established. Throughout the past 20 years, IOM Uganda has processed movements and facilitated information gathering and support towards refugees, internally displaced persons, demobilized child soldiers, trafficked women and other migrants and their specific needs, both on individual and large scale population movement. In addition to operational matters and research, IOM has an important role in enhancing and building national capacity in migration management.
Job Overview:
The IT Network Support Engineer will be responsible for the management and support of all IT network and infrastructure of the company’s data centre(s). The Network Support Engineer provides the vital services of planning, designing, implementing, operating, optimising and redesigning the IT infrastructure and IT network within the mission critical data centre of Afrimax. This includes managing the design, specification, engineering, installation, testing, monitoring and maintenance of the wireless, Wide Area Network (WAN), Local Area Network (LAN), server and data communications environment including specialized services, such as Business Support System and Cloud-Solution Applications.
Job Major Requirements:
- Diploma in business management /Bachelor of commerce/ Economics or related fields.
- At least four years relevant working experience in International Organizations or International NGOs.
- Practical experience on international procurement.
- Extensive Knowledge on Government requirements on duty exemptions.
- Prior experience on VAT exemptions procedures.
- Computer literacy skills i.e. Proficient in Microsoft Windows and Office.
- Proficiencyin the English language
Personal Competencies:
1. Accountability:
- Accepts and gives constructive criticism
- Follows all relevant procedures, processes, and policies
- Meets deadline, cost, and quality requirements for outputs
- Monitors own work to correct errors
- Takes responsibility for meeting commitments and for any shortcomings
2. Client Orientation:
- Identifies the immediate and peripheral clients of own work
3. Continuous Learning:
- Contributes to colleagues' learning
- Demonstrates interest in improving relevant skills
4. Communication:
- Actively shares relevant information
- Writes clearly and effectively, adjusting wording to the intended audience
- Listens effectively and communicates clearly, adapting delivery to the audience
5. Creativity and Initiative:
- Proactively develops new ways to resolve problems
6. Performance Management:
- Provides constructive feedback to colleagues
7. Planning and Organizing:
- Sets clear and achievable goals consistent with agreed priorities for self and others
- Identifies priority activities and assignments for self and others
- Organizes and documents work to allow for planned and unplanned handovers
- Identifies risks and makes contingency plans
8. Professionalism:
- Masters subject matter related to responsibilities
- Identifies issues, opportunities, and risks central to responsibilities
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
- Persistent, calm, and polite in the face of challenges and stress
- Treats all colleagues with respect and dignity
- Works effectively with people from different cultures by adapting to relevant cultural contexts
- Knowledgeable about and promotes IOM core mandate and migration solutions
9. Teamwork:
- Actively contributes to an effective, collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Gives credit where credit is due
- Seeks input and feedback from others
- Actively supports and implements final group decisions
10. Technical:
- Effectively applies specialized knowledge of procurement to timely source goods and services
- Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM
Job Duties:
- Prepare documentation necessary to apply for duty MFA Form/VAT exemptions applications for IOM procured goods and services.
- Receive quotation request form from users and source quotations from registered suppliers through the established IOM procedures.
- Receive and compile quotations from suppliers and prepare the Bid Analysis for review by the project manager and approval by CoM and ensure that all the necessary information is stated on the bid analysis. Where appropriate, to actively seek the best prices, terms and conditions for IOM through negotiation and in consideration of IOM’s purchasing power.
- Routinely raise purchase orders and send them to the supplier identified and / or approved through the Bid Analysis.
- Keenly track, maintain and update purchase orders in a serialised manner and ensure copies goes to the relevant parties per the procurement procedures.
- Consolidate all relevant procurement documentations (GRN, delivery note, purchase order, etc) and prepare payments requests for submission to accounts.
- Prepare PRs and LPOs and ensure POs are prepared in SAP, Released, MIRO and MIGO by the relevancy personnel.
- Make certain that the absolute application of IOM’s standards of conduct in dealing with IOM’s suppliers, ensuring all transactions are conducted with absolute probity, and that any concerns about irregular practices are communicated to the Chief of Mission.
- Perform any other duties as may be assigned
Deadline Date: 02/05/2014
How to Apply:
Please send a cover letter and CV with detailed relevant work experience to IOM HR department to:
Email: hruganda@iom.int
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