UNICEF Jobs in Uganda; Senior Executive Assistant

Job Title:        Senior Executive Assistant
Grade:         GS 6
Job Location:   Kampala, Uganda
Employer:    UNICEF
Job Grade Level:18
Reports to:    Head of Office

About UNICEF:
UNICEF, the United Nations Children’s Fund, is the driving force that helps build a world where the rights of every child are realized.  Uganda is one of the over 190 countries and territories around the world where we work to overcome the obstacles that poverty, violence, disease, and discrimination place in a child’s path.

With the global authority to influence decision-makers, and the variety of partners at the grassroots level to turn the most innovative ideas into reality, UNICEF is unique among world organizations, and unique among those working with the young.

Together with the Government of Uganda and partners we work towards achieving the Millennium Development Goals, the objectives of the Uganda National Development Plan, and the planned outcomes of the United Nations Development Assistance Framework.

Job Overview:
The incumbent will perform secretarial and administrative functions including: makes appointments and maintains the head of office’s calendar; receives high-ranking visitors; receives, screens, logs and routes correspondence; attaches necessary background information and maintains follow-up system; answers queries with discretion; prepares briefing materials; takes charge of protocol matters involving high ranking visitors to the head of office; makes travel arrangements; participates in and takes minutes of meetings as requested; selects and makes pertinent abstracts and undertakes searches for information; maintains policy of confidentiality; responsible for management of electronic and other files; keeps contacts of ministers, government officials and members of the diplomatic corps; prepare informal translations and may act as interpreter.

Job Requirements:

• Completion of secondary education supplemented by a diploma in secretarial studies; proven shorthand and typing ability; thorough knowledge of modern office procedures/equipment.
• 6-7 years secretarial experience, some of which should be at a senior secretarial level.
• Demonstrated experience in working with the Head of a big Office.
• Capability to draft a variety of correspondence
• Organizational and modern office management
• Computer literacy and protocol required.
• Ability to work in a multi-cultural environment.
• Excellent knowledge of English.
• Core Values (Required): Commitment; Diversity and Inclusion; Integrity
• Core Competencies (Required): Communication; Working with People; Drive for Results
• Functional Competencies (Required): Analyzing, Applying Technical Expertise, Following instructions and Procedures, Planning and Organizing [II]

Eligibility Criteria:

• ONLY Ugandan Nationals will be considered
• UNICEF is committed to gender equality in its mandate and its staff; qualified female candidates are strongly encouraged to apply.
• Applications will be considered only if accompanied by an updated CV and P11 form, as well as the most recent performance evaluation report.
• E-mail applications; please use this order to name your file attachments: Firstname_Lastname followed by document e.g. Gold_MukasaP11 or Gold_MukasaCV or Gold_MukasaApplication.
• UNICEF is a smoke free environment.
• Only short listed candidates will be contacted.

Deadline Date: 28/04/2014

How to Apply:
Please send your resume to:
Human Resource Specialist, UNICEF Kampala, Uganda,
Plot 9, George Street, PO Box 7047, Kampala Uganda
Via email to: ugderecruit@unicef.org