Procurement Officer Job Vacancy at PostBank Uganda Limited in Kampala, Uganda

Job Title: Procurement Officer

Job Location: Kampala, Uganda

Employer: PostBank Uganda Ltd

Reports to: Senior Procurement Officer

About PostBank

PostBank Uganda Limited was established in accordance with the Communications Act of 1997. It was incorporated in February 1998 as a limited liability company to take over operations of the former Post Office Savings Bank, which has been in existance since 1926.
PBU is 100% owned by the Government of Uganda. And is currently run by the Board of Directors headed by Chairman and in its day today operations its guided by the Management team headed by the Managing Director.

PBU has it's operations in 31 branches and 13 Mobile Banking Locations spread across 30 Districts countrywide. The bank serves 270,000 customers and has a deposit base of 41 Billions and a Loans portfolio of 20 Billions.
The bank's operations are supervised by the Bank of Uganda under Financial Institutions Act. The Bank also subscribes to Depositors Insurance Scheme at bank of Uganda, meaning that in the unlikely of a Bank failure, our customers are compensated for up to UGX 2 M Uganda Shillings.

Job Overview:

The successful candidate will mainly work within the relevant guidelines under which the bank operates and internal policies or manuals. The incumbent shall perform duties and responsibilities of procurement and disposal unit and offer technical guidance and direction to various stakeholders in the procurement and disposal cycle/process.

Job Requirements:

• A Bachelors’ Degrees in Procurement and Logistics or B.Com (Procurement) or Degree in Purchasing and Supplies from recognized university.

• Professional Procurement Qualifications i.e at least CIPS level 4. 

• Three or more years’ experience in a reputable PDU in central government or private firm.

• Excellent analytical, managerial and negotiation skills.

• Extensive Knowledge of PPDA Act, regulations and guidelines of both 2003 and 2013 as well as best practice principles in procurement and disposal processes.

• Possess the ability to manage stakeholders and divergent processes and situations in the procurement framework.

Job Duties:

1. Bid Solicitation and Contracting:

• Act as a key liaison for requisitions received from user departments and advise users on completeness and procedure applicable. Receive, record and reference all requisitions received.
• Draft solicitation documents, prepare for Contracts Committee submissions as required including nominations for shortlists, evaluation and negotiation teams, procurement methods applicable etc.
• Issue and receive bids on PDU’s behalf, conduct bid opening, pre-bid meetings and negotiations as may be required
• Offer guidance on bid evaluations using right criterion as may be required or review such reports
• Make sure that accurate and timely communication of bid notices, evaluation results, award notices.
• Draft contractual documents as may be appropriate for various contracts for preview and ensure timely picking of the same by providers.
• Carry out prequalification of providers, maintain and subsequently update the database as may be required with the bank’s changing requirements.
• Conduct sustainable sourcing strategies that help bank obtain value for money and cut on cost of doing business
• Ensure that timely circulation of files for all meetings and attend contracts committee meetings when called upon

2. Contract Management and Monitoring:

• Proper profiling of all procurements and disposals as may be required from requisition to final payment and proper follow-up
• Advise users on the appropriate monitoring tools as per contract or particular procurement and on contracts about to expire for required attention
• Attend review meetings and ensure measurement tools achieve the bottleneck requirements
• Ensuring value for money payments against all invoices in a timely manner
• Advise providers and contractors on performance targets in line with contract and securities provided thereof.
• Proper system updates on all contracts placed as well as payments made for each transaction.

3. Reporting :

• Ensure accurate monthly detailed report for the department activities and that of PPDA are submitted in timely manner as required
• Managing of the bank’s tender portal with PPDA and the bank’s website as may be applicable
• Use of right documentation in all transactions

4. Disposal of assets:

• Advise on aggregating of disposable assets and the appropriate methods to maximally obtain value from each sale.
• Provide guidance on the constitution of boards of survey, valuation reports to final sale.

Deadline Date: 02/05/2014

How to Apply:

Kindly send a curriculum vitae, certified copies of academic documents, applicants address , email and day time telephone contacts , Postal/email address and daytime telephone contact of three referees of good standing in society to:

Head of Human Resource
Post Bank Uganda Ltd
Plot 4/6 Nkrumah Road,
P.O. Box 7189 Kampala, Uganda.

Or

APPLY ONLINE