Accountant Job Opportunity at Industrial Promotion Services

Job Title:        Accountant
Job Location:   Kampala, Uganda
Employer:    Industrial Promotion Services (IPS-Uganda)
Reports to:     Business Development Manager

About  NFT:
NFT Consult, a leading HR Consultancy firm, seeks to recruit for it valuable client, Industrial Promotion Services (IPS-Uganda). NFT Human Resource Solutions are customer tailored per industry requirements and are geared towards increased cost savings, process improvement leading to improved efficiency and effectiveness yet simultaneously strengthening quality and control of resources.

Job Overview:
You will primarily be responsible for verifying and capturing financial information, preparing and  monitoring payments, invoicing, maintaining the fixed asset register,  assist in the preparation of reports and business analysis.

Working Relationships
Within Organization

• Liaise with colleagues in the accounts department and other heads of sections for smooth implementation of the accounting functions. 

Outside Organization:

• Liaise with Banks,  Auditors, Insurance Brokers, Uganda Revenue Authority, NSSF, Company Pension Scheme, HELB, Company Suppliers and other relevant government institutions

Job Requirements:

•     Bachelor' degree in relevant profession i.e. Finance, Business Administration, Commerce etc.
•     Professional Qualification i.e. ACCA, CPA is an added advantage.

Job Duties:

•     Reviewing the creditors and debtors ageing analysis on a regular basis
•     Verifying all the suppliers’ payments. Ensuring that all the payments have supporting documents
•     Checking the petty cash voucher before reimbursement whether the vouchers are fully supported by authentic documents and if the totals being reimbursed tally with the cheque to be drawn.
•     Preparing  all the reconciliations of creditors and debtors
•     Coordination of sending of statements to customers
•     Debtors follow up
•     Coordinate debtors meeting and proper filing of the minutes
•     Reviewing Bank Reconciliations on a daily basis
•     Checking on the accuracy of all credit notes
•     Approving customer invoices
•     Check and sign all debit notes raised by customers
•     Oversee distributors’ accounts
•     Ensuring all monthly JVs’ are passed accurately
•     Raising suppliers’ debit/credit notes
•     Ensuring the accuracy of the General Ledger
•     Ensuring the trial balance is accurate
•     Ensuring all PD cheques are banked when they are due
•     Ensuring that a follow up is made on bounced cheques
•     Preparing schedules for auditors (External, Internal or IPS auditors).
•     Coordination of preparation of cheques for banking and maintaining database of postdated cheques
•     Coordinate in the maintenance of a register of cheques received from customers along with bounced cheques or copies of the same.
•     Preparation of cost benefits analysis for various Investment proposals by the company
•     Analysis the company’s financial information for Key Performance indicators and advising management in the event of deviation.
•     Any other duty assigned by management from time to time

Taxation Management:

•     Preparation and Submission of accurate of taxes (VAT, Excise Duty Returns, D.I.T, Import Duty etc.).This should be submitted before their respective due dates
•     Liaison and responding to various tax queries raised the URA.
•     Ensuring all tax files are maintained

Treasury/Foreign Currency Management:

•     Maintenance of the company‘s foreign currency account records.
•     Ensuring the rate of exchange in TALLY is updated on a monthly basis
•     Monthly USD bank reconciliation.
•     Computation of both realized and unrealized exchange gains and losses.

Payroll Management:

•     Supervising the preparation and checking of the company’s Payroll.
•     Ensuring casual wages are paid on time
•     Administering the company’s statutory {NSSF, NHIF, PENSION} and other deductions {HELB} and ensuring the same are remitted on time.

Accounting & Audit Preparation:

•     Preparing final accounts schedules for items in the Income Statement, Cash flow Statement and Balance Sheet.
•     Preparing Management Accounts Schedules on a monthly basis.
•     Handling Cash flow management with regard to collections and Supplier payment management.
•     Liaising with both external and internal auditors, oversee the management of the audit activities by giving appropriate documentation and ensure timely implementation of audit recommendations.

Administration:

•     Checking the Invoices if they have been properly invoiced using the correct price and discount and that the invoice is supported by a fully approved order form duly signed by the following people; BDM as proof of genuineness of the order, The dispatch in charge showing that the goods were loaded and dispatched, The accounts department credit approval.
•     Managing general routine accounting jobs such as daily cash count reconciliation with the cashier.
•     Assist in ensuring imported sugar arrives promptly in the factory.
•     Updating the Fixed Assets register.

Maintain a daily backup for all transactions

Perform any other tasks as may be assigned from time to time by the General Manager or Chief Accountant.

Deliverables:

•     Ageing analysis (Both Creditors and Debtors ) tying with the ledger at all times
•     Vat and  Excise Duty paid by 15th of Every month
•     All monthly JVs should be booked by 1st of the following month
•     All customers to receive their statements by 5th of every month
•     Convening debtors meeting bi monthly
•     Bank reconciliations to be done on a daily basis
•     Ensuring all bank reconciliations are reviewed and signed by the CA and filed on a monthly basis
•     All PD cheques must be banked immediately they are due
•     Checking on the accuracy of the GL and TB on a daily basis

Deadline Date: 09/05/2014

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