Finance and Administration Assistant Job at African Wildlife Foundation (AWF) in Uganda

Job Title: Finance and Administration Assistant
Job Location: Kampala, Uganda
Employer: African Wildlife Foundation (AWF)
Job Description:
▪ Support the supervisor in daily, real-time entry of program payables accounting data in Serenic, ensuring monthly close deadlines are adhered to
▪ Follow-up on invoices with vendors for timely month close program payments
▪ Help to prepare and maintain office petty cash and expense trail for timely monthly report generation
▪ Work with the supervisor to ensure staff receive the necessary support in planning field/business trips. This includes making flight and hotel reservations as well as process visa applications as required
▪ Inform the supervisor of upcoming large payments
▪ Ensure that staff advances are provided timely and closed by staff upon return
▪ Ensure administrative, financial and logistical compliance to USAID rules and regulations
▪ Provide support in day-to-day front office management this includes making and receiving calls, sharing of messages to staff in a timely manner, facilitating courier services for out-going mail/parcels and ensure efficient tracking
▪ Provide back-up for team and follow-up on pending procurement tasks
▪ Provide back-up to Communications Officer on issues relating to arranging meetings within office premises

Job Requirements:
• Book keeping qualification, minimum CPA1, Office Administration (logistics and procurement)
• At least 2 years relevant experience in a busy office
• Proficiency in the use of computers, especially Microsoft Excel ,word and accounting data bases
• Familiarization with government regulations (Income tax, VAT and duty requirements)
• Prior experience working for USAID programs an added advantage
• Self-driven with high attention to detail and ability to meet strict deadlines
• Ability to manage multiple tasks and prioritization
• Excellent verbal and written communication skills
• Excellent organizational aptitude and coordinating ability
• Ability to assess and react appropriately to changing circumstances
• Ability to work as part of a team in a multicultural environment
• Willingness to travel, sometimes to remote areas

Deadline Date: 04/04/2014

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Please send a cover letter and your detailed CV as a single PDF document indicating daytime telephone numbers, address and names of three referees with the Job Title in the subject line.

Only shortlisted candidates shall be contacted.