Finance Administrator Job Opportunity in Kampala, Uganda

Job Title:    Finance Administrator
Job Location:    Kampala, Uganda(May involve local travel within the country)
Employer:    The Clinton Health Access Initiative (CHAI)
Business Unit:  Finance - Accounting 
Job Type:      Regular – Full Time (eligible for benefits)
About Us
Founded in 2002 by President William J. Clinton, the Clinton Health Access Initiative (CHAI) is a global health organization committed to strengthening integrated health systems around the world and expanding access to care and treatment for HIV/AIDS, malaria and other illnesses. Based on the premise that business oriented strategy can facilitate solutions to global health challenges, CHAI acts as a catalyst to mobilize new resources and optimize the impact of these resources to save lives, via improved organization of commodity markets and more effective local management. By working in association with governments and other NGO partners, CHAI is focused on large scale impact and, to date, CHAI has secured lower pricing agreements for treatment options in more than 70 countries. In addition, CHAI's teams are working side-by-side with over 30 governments to tackle many of the largest barriers to effective treatment and care.

Job Description:
CHAI Uganda is seeking a highly organized and hard-working Finance Administrator to undertake a broad range of activities to support our office. Some of
the functions the Finance Administrator will focus on are petty cash management,
office operations and management, and administrative responsibilities. This
position reports to the Finance and Administration Manager.

Job Requirements:

•     First degree, ideally in Business Administration, Commerce, or other related field; ACCA/CPA qualification is an added advantage.
•     Minimum of 2 years work experience in finance and/or office administration.
•     Competent computer skills, particularly in Microsoft Word and Excel.
•     Ability to handle multiple tasks simultaneously, set priorities and work independently.
•     Ability to learn on the job quickly and absorb/synthesize a broad range of information.
•     Strong communications skills - both written and oral.
•     Strong work ethic and flexibility.

Job Responsibilities:   

•         Track and serve as primary contact person on petty cash disbursements and other finance related requests.
•         Receive invoices and other documents; prepare payment vouchers ensuring accuracy and timeliness is maintained, in conformity with the CHAI regulations and other donor requirements.
•         Maintain a monthly amortization schedule of prepaid expenditures to the benefiting Project IDs.
•         Issue official CHAI receipts as acknowledgement for all the cash, checks, electronic funds transfers and other modes of incoming funds paid or refunded to CHAI.
•         Daily entry of accounting data into the accounting database.
•         Perform monthly reconciliations of vendor receivables and liability accounts.
•         Perform monthly petty cash reconciliations.
•         Manage receivable ageing reports, bank reconciliation statements, running reports in our accounting system and passing journals to correct the identified errors.
•         Ensure the proper filing of important documents (hard and soft copies) and ensure a smooth operation of an office archiving system.
•         Maintain a clean, organized and functional office working environment.
•         Ensure the office has adequate supplies of consumables.
•         Arrange logistical support for CHAI visitors including update of visitors’ tracking board.
•         Support the arrangements for office events and meetings.
•         Plan and coordinate office mail collection and delivery.
•         Other duties to support general office management and finances, as needed

Deadline Date: 17/04/2014

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