Finance & Administration Officer Job Vacancy in Kampala, Uganda

Job Title: Finance & Administration Officer
Job Location: Kampala, Uganda
Employer: The Uganda Country Coordinating Mechanism (CCM)

About CCM:
The Uganda Country Coordinating Mechanism (CCM) is the Board at country level that oversees the mobilization of resources and grant implementation to ensure that Funding requests and applications to the Global Fund are country led and grants are effectively and efficiently implemented in Uganda.

Job Overview: 
The Finance & Administration Officer maintains robust finance and administration management systems of the CCM Secretariat.

Job Duties:

• Actively participates in the CCM's resource mobilization initiatives and supports the development of CCM work plans and budgets annually
• Performs CCM Secretariat activities according to the approved CCM work plans and budgets
• Monitors material and financial resources of the CCM while overseeing adherence to professional practices and CCM financial management and administrative policies and procedures in all financial transactions
• Maintains up to date records of CCM budgets, financial transactions and accounts under the supervision of the CCM Secretariat Coordinator
• Compiles and prepares routine financial and management reports for the CCM, its various Committees, CCM Funders, the CCM Funding Recipient, Donor Financial Management Agents, and CCM Secretariat Coordinator as stipulated in the CCM Funding Agreements
• Offers technical assistance and support to the CCM and CCM Secretariat personnel on financial and administrative management matters
• Works closely with Recipients of the CCM Funding lor timely financial management and implementation of CCM work plan activities
• Ensures compliance to all donor and statutory requirements
• Reviews and synthesizes the audit reports issued by the Office of the Auditor General on the financial performance of the institutions implementing Global Fund programmes
• Coordinates the preparation of final books of account and preparation for annual CCM expenditure reviews, external audits and responses to any queries there from, as well as mandatory inquiries as appropriate to meet CCM Funding requirements
• Offers financial and logistical support to CCM Members for field visits to Global Fund programme implementation sites in Uganda;and also make accommodation, travel and subsistence arrangements for regional & international meetings, workshops and conferences
• Maintains and regularly updates the CCM’s Fixed Assets Register and commodity inventory, and manages and controls CCM stores
• Actively coordinates all the CCM Procurement activities and implements the CCM procurement systems and policies according to the CCM Manuals and Plans
• Offers administrative and logistical support to the CCM in the organization and coordination of CCM meetings, committee/sub-committee meetings and any other CCM activities as necessary
• Supports and services the CCM Finance and Procurement Committee to enable it carry out oversight of financial and procurement aspects of Global Fund grants in Uganda
• Supervises the routine functioning of the CCM Secretariat offices, including the maintenance of office equipment, furniture, supplies and communications (mail, phones, internet, website, etc.)
• Maintains a record of CCM members' participation and attendance at all CCM oversight activities, meetings, workshops: and informs the CCM Secretariat Coordinator of those instances when individual member attendance does not conform to the requirements of the CCM Governance Manual
• Reviews and synthesizes the Enhanced Financial Reports (EFRs) of institutions implementing Global Fund programmes in relation to the programme activities and set targets
• Performs any other duties and responsibilities as assigned by the CCM Secretariat Coordinator

Job Requirements: 

• A Master’s degree in Finance, Accounting, Business Administration or equivalent
• Professional finance & accounting qualification e.g. ACCA or CPA
• Professional training in management and administration
• A minimum of five years’ relevant experience in financial management, accounting and administration
• Prior experience of working with multi/bilateral organizations, national and/ or international NGOs
• Excellent computer skills, specifically spreadsheets, Word processing, Internet and E-mail
• Good numerical skills and highly detail-oriented (attention to detail)
• Excellent oral and written communication skills
• Excellent administration, planning and organizational skills
• Good team work and interpersonal skills
• Outstanding problem-solving abilities
• Prior experience and skills in logistical planning and management
• Demonstrated experience in standard budgeting and financial management practices
• Past exposure and experience of using accounting software and practical knowledge of Pastel will be an added advantage
• Possess the ability to compile information, analyze data according to protocols, and prepare reports
• Ability to maintain updated financial management information and records

Deadline Date: 30/06/2014

How to Apply: 
All suitably qualified candidates should endeavor to provide and attach the following:
Application cover letter
Updated Curriculum Vitae (CV) with valid Address, Telephone and E-mail contact details
Contacts of two (2) Referees (including email and telephone contact details)
Copies of academic and professional qualification transcripts &certificates
Two (2) recent passport size photographs
Copies of letters of appointment from previous and/or current employer(s)

The complete applications should be sent to the Office of:
The Chairperson of the Uganda Country Coordinating Mechanism (CCM), C/0 Uganda AIDS Commission, Plot 1-3 Salim Bay Road, Ntinda, 
P.O. Box 10779, Kampala, Uganda