Travel Assistant Jobs at U. S. Mission in Uganda

Job Title: Travel Assistant
Job Location: Kampala, Uganda
Employer: U. S. Mission
Job Description:
Basic Function of Position:
• Assists travelers making travel arrangements to include making recommendations, consistent with all travel regulations and post guidance, about travel routes, lodging options, per diem allowances, mixed transport options, etc.
• Advises USG direct hire staff about their travel related entitlements and ensures that their travel authorizations conform to the regulations.
• Coordinates with the Travel Agent/ Contractor and Customs & Shipping staff to ensure that travel related permissions/formalities (visas, medical, time, etc.) are adhered to.
• Works with Travel Agent/Contractor to ensure that tickets are issued for properly approved travel authorizations.
• Maintains recordkeeping to support validation and research needs, with a focus on softcopy recordkeeping wherever possible.
• Working with relevant Management
• Section staff, maintains appropriate contacts with travel vendors.
• Coordinates with relevant staff to ensure that the travel needs of
• Mission visitors (including 100s of VIPs per year) are appropriately serviced.

A copy of the complete position description listing all duties and responsibilities is available on

http://kampala.usembassy.gov/job_opportunites.html

Qualifications:
• Education: Completion of college studies (diploma) in business administration and liberal arts is required.
• Prior Work Experience: Three years of substantive experience in accounting, auditing, banking, cashiering and voucher examining is required.
• Language Proficiency: Level IV (Fluent) in both written and spoken English is required.
• Job Knowledge: Practical knowledge of general accounting principles and excellent customer service.
• Skills and Abilities: Must have the ability to: Interact with tact and diplomacy with all levels of Mission personnel, articulate complex issues both orally and in writing, interpret and apply technical regulations, work in a pressurized environment, meet deadlines, competently navigate around MS Word, MS Excel and MS Access, work independently on routine matters.

Selection Process:
• After an initial application screening, applicants will be invited to a testing process that may include a written examination and oral interviews.
• The selected candidate must pass pre-employment medical and security investigations before beginning work.
• The initial appointment period is one year, subject to renewal.
• Normally, candidates for employment are hired at the first step of the designated pay grade.
• In some instances, candidates may be hired at a higher step when exceptional qualifications or previous governmental service and pay level so warrant.
• The Human Resources Officer will make the decision with the concurrence of the employing section.

Additional Selection Criteria:
• Management will consider nepotism/conflict of interest, budget, and visa status in determining successful candidacy.
• Current employees serving a probationary period are not eligible to apply.
• Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
• Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their appointment.
• Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

Deadline Date: 08/04/2014

How to Apply:
All interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174).
2. A current resume or curriculum vitae.
3. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
4. Any other documentation (e.g. essays, certificates, awards) that addresses the qualification requirements of the position as listed above.


Submit Application To: Human Resources Office by email at:
KampalaHR@state.gov only electronic

Submissions Will Be Accepted And Only Shortlisted Candidates Will Be Contacted. Clearly indicate the position applied for in the subject area of the email submission. Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment. Telephone: 0414-306001/259-791/5