Admin Jobs at UCU, Mukono; Administrative Assistant - Uganda Studies Program (USP)

Job Title:    Administrative Assistant - Uganda Studies Program (USP)
Job Location:    Mukono, Uganda
Employer:    Uganda Christian University (UCU)
Pay Rate:     CU 8

About UCU:
Uganda Christian University was founded when the historic Bishop Tucker Theological College was promoted as a university in 1997. Bishop Tucker Theological College trained clergy and educators during its 84-year history from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to operate in Mukono. International partnerships were part of the College’s missionary history. The Church Mission Society teamed with Ugandan leaders and others to assure the College had the necessary intellectual and other capital. By the late 1990s, the Church of Uganda sought to have a broader impact on society through the higher education - not only of clergy but of other professionals as well. Uganda Christian University was established in 1997.

In 2004, the Government of Uganda granted a charter to Uganda Christian University – the highest level of national accreditation. UCU was the first private University to receive such a charter from the Government.
Lecturer - Development Studies New!

Job Overview:
The Administrative Assistant will assist in the successful running of the USP office by handling administrative responsibilities and assisting and supporting the USP Administrator and Director as necessary.

Job Requirements:

•     Be a committed Christian.
•     Have a good bachelor’s degree (required).
•     Have 2 years of work experience.
•     Demonstrate excellent command of written and oral English.
•     Have good computer skills, particularly Microsoft Word and Excel.
•     Have good interpersonal skills and the ability to deal professionally in a cross-cultural work environment.
•     Be willing to work flexible hours including evenings, weekends and overnight travel and be available by phone outside of normal office hours.
•     Be willing to reside in the Mukono area.

Job Duties:
 1. Office Administration:

•     Manage and carry out various daily departmental administrative functions.
•     Perform regular secretarial duties for the department: answer phone calls, type correspondence (including email), order office supplies, maintain the office appointment calendar, screen incoming mail, arrange departmental meetings, photocopy materials, etc.
•     Coordinate, initiate, prepare and monitor various administrative /operations forms, ensuring timely completion of documents.
•     Systematize and maintain departmental files and records using computer software.
•     Develop and maintain, using computer software, various logs and other record-keeping systems related to assigned functions.

2. Interdepartmental Coordination: Make certain of proper registration of USP students into the University system.
3. Academic Coordination:

•     Organize logistics for USP departmental courses including attendance sheets, student reading reports, and meeting with class representatives.
•     Coordinate with lecturers of USP courses regarding time table, assignments, readings and other course related issues.
•     Coordinate academic speakers and field trips.

4. Other Responsibilities:

•     Assist with USP travel, including advance planning and logistics coordination as well as participation on trips as determined by supervisor.
•     Assist with practicum placements and coordination with practicum sites.
•     Confer regularly with immediate supervisor, other departmental/University personnel and/or individuals outside the University to plan and coordinate activities, exchange information and resolve problems.
•     Perform other related duties as assigned.

Deadline Date: 17/04/2014

How to Apply:
    Send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and three references.
    Attach two (2) copies of academic and professional certificates and transcripts
    An essay describing why you are interested in this position. The essay should be between 280 and 300 words and must be typed and printed out. Handwritten essays will not be accepted.

To:
The Director of Human Resource & Administration
Uganda Christian University
Pilkington Building
Po Box 4, Mukono